homepage

Emergency response

  1. 1

    Respons - Vraag 1_0

    When assistance is organised internally, your organisation is able to respond immediately to accidents and emergencies with high-risk material. In addition, the organisation should consider proper coordination with external emergency response services.

    What are the components of the emergency response service in your organisation with regard to biosecurity accidents in laboratories?

    What are the components of the emergency response service in your organisation with regard to biosecurity accidents in laboratories?

    Your organisation has an emergency response service consisting of staff trained in security, emergency response and/or first aid, supplemented with a company fire brigade. In addition to the company’s emergency response service, a well-established emergency response plan and operational coordination with external emergency response services are of vital importance in mitigating the effects of an accident or emergency. These include agreements with, for example, police, fire brigades, environmental services, HAZMAT Advisors, and HAZMAT Science officers.

    Risks

    • A poorly coordinated response of the company’s emergency response service, or lack of clear agreements with external emergency response services, can complicate follow-up of accidents.

    Measures

    • Establish an up-to-date emergency response plan, or covenant, in which agreements within the organisation and with external emergency response services (such as fire brigades) are established.

    Your organisation has an emergency response service consisting of staff trained in security, emergency response and/or first aid. In addition to the company’s emergency response service, a well-established covenant (emergency response plan) and coordination with external emergency response services are of vital importance in mitigating the effects of an accident or emergency. This includes agreements with police, fire brigades, environmental services, HAZMAT Advisors, and HAZMAT Science officers.

    Risks

    • A poorly coordinated response of the company’s emergency response service, or lack of clear agreements with external emergency response services, can complicate follow-up of accidents.

    Measures

    • Establish an up-to-date emergency response plan, or covenant, in which agreements within the organisation and with external emergency response services (such as fire brigades) are established.

    Your organisation has an emergency response service consisting of staff trained in emergency response and/or first aid. It is important to establish internal procedures for coordination of response activities. In addition, well-established agreements and coordination with external emergency response services are of vital importance in mitigating the effects of an accident or emergency. These include agreements with police, fire brigades, environmental services, HAZMAT Advisors, and HAZMAT Science officers.

    Risks

    • The absence of security staff and an in-house fire brigade in your company’s emergency response service can hamper an adequate response to accidents and emergencies.
    • A poorly coordinated response from the company’s emergency response services with external emergency response services can complicate effective follow-up of accidents.

    Measures

    • Establish an up-to-date emergency response plan (including security and firefighting aspects), in which both internal and external agreements are well established with external emergency response services in the event of accidents and emergencies.

    An internal emergency response organisation (security, emergency response and/or first aid, and company fire brigade), can help to mitigate the impact of accidents or emergencies. In addition to the internal organisation, well-established agreements and coordination with external emergency response services are of vital importance in mitigating the impact of an accident or emergency. This includes well-established agreements with police, fire brigades, environmental services, HAZMAT Advisors, and HAZMAT Science officers.

    Risks

    • The absence of multiple components of your company’s emergency response service can hamper an adequate response to accidents and emergencies.
    • Response to accidents and emergencies is entirely dependent on external emergency response services.

    Measures

    • Establish an up-to-date emergency response plan, including security, emergency response and/or first aid, and firefighting components.
    • Establish agreements with external emergency response services regarding response to accidents and emergencies.

    This question is not applicable

  2. 2

    Respons - Vraag 2

    Coordination and agreements between internal emergency responders and external emergency response services can be of vital importance in mitigating the impact of an emergency. External emergency response services can include police, fire brigades, and ambulance services.

    Is there a covenant between internal and external emergency response services?

    Is there a covenant between internal and external emergency response services?

    Your organisation has an emergency response plan, which includes agreements with external emergency response services. It is important that relevant changes within the organisation are documented, up-to-date, and communicated to the external emergency response services (and vice versa).

    Risks

    • An emergency response plan that is not up-to-date hampers communication with external emergency response services and may delay emergency response in case of accidents.

    Measures

    • Update the emergency response plan, including agreements with external emergency response services in case of accidents and emergencies.

    Your organisation established agreements that facilitate communication and collaboration with external emergency response services and can help prevent further escalation of an incident or emergency. It is recommended that such agreements are well documented and implemented in an emergency response plan. Furthermore, it is important that relevant changes within the organisation are documented, up-to-date, and communicated to the external emergency response services (and vice versa).

    Risks

    • Poorly documented agreements can hamper communication with external emergency response services and can hamper effective response to incidents, accidents and emergencies.

    Measures

    • Implementation of an emergency response plan, in which agreements are well-established with external emergency response services, in case of incidents, accidents and emergencies.

    Escalation of an incident or emergency can be prevented through collaboration between internal and external emergency response services. Agreements between internal and external emergency response services can be documented in an emergency response plan. A point of contact (or chain) is organised within the organisation for contact with external emergency response services such as fire brigades, police, ambulance services, or environmental services in this procedure.

    Risks

    • A poorly implemented emergency response plan and lack of coordinated communication with external emergency response services can make your organisation vulnerable.

    Measures

    • The establishment of an emergency response plan, which includes agreements with external emergency response services in case of incidents, accidents and emergencies.

    This question is not applicable

  3. 3

    Respons - Vraag 3_0

    The emergency response plan can include scenarios to provide insight into control measures and procedures that can be followed to respond adequately to various incidents, accidents and emergencies related to biosafety and biosecurity.

    Are biosafety and biosecurity scenarios included in the emergency response plans?

    Are biosafety and biosecurity scenarios included in the emergency response plans?

    Your organisation has an emergency response plan in which scenarios for both biosafety and biosecurity are included. By keeping the emergency response plan up-to-date, with realistic ‘what if’ scenarios, your organisation is prepared for various incidents, accidents or emergencies.

    Risks

    • An emergency response plan that is not up-to-date can make your organisation vulnerable to unforeseen new incidents, accidents or emergencies.

    Measures

    • Updating an emergency response plan with realistic ‘what if’ scenarios for biosafety and biosecurity, for example, via a quality assurance or control system.

    By incorporating scenarios for biosecurity in an emergency response plan, aspects regarding security and knowledge of high-risk materials are established within the organisation. Applying biosecurity scenarios, with possible security holes, can identify risks and control measures for improvement. An up-to-date emergency response plan with realistic ‘what if’ scenarios, keeps your organisation prepared for various incidents, accidents or emergencies.

    Risks

    • An emergency response plan without scenarios for biosecurity can make your organisation vulnerable regarding security and sensitive data of biologically high-risk pathogens.

    Measures

    • Updating an emergency response plan with realistic ‘what if’ scenarios for biosafety and biosecurity. For example, via a quality assurance or control system.

    By incorporating scenarios for both biosafety and biosecurity in an emergency response plan, aspects regarding safety, security, and knowledge of high-risk pathogens are established within the organisation. Applying biosafety and biosecurity scenarios can identify risks and highlight potential improvements. An up-to-date emergency response plan with realistic ‘what if’ scenarios, keeps your organisation prepared for various incidents, accidents or emergencies.

    Risks

    • An emergency response plan without scenarios for biosafety or biosecurity can make your organisation vulnerable.

    Measures

    • The establishment of an emergency response plan that includes scenarios for both biosafety and biosecurity.

    This question is not applicable

  4. 4

    Respons - Vraag 4

    Eliminating incidents and emergencies is impossible. Sufficient monitoring, documenting, and evaluation can help to better understand potential vulnerabilities within your organisation. It is important to undertake follow-up actions in order to respond adequately to similar incidents or emergencies in the future.

    How are incidents and emergencies reported, evaluated, and (necessary) follow-up actions handled?

    How are incidents and emergencies reported, evaluated, and (necessary) follow-up actions handled?

    Your organisation has a system to report and evaluate incidents, accidents or emergencies to ensure adequate follow-up on actions. Informing staff who have not been directly involved in incidents, accidents or emergencies helps to further increase awareness of biosecurity in your organisation.

    Risks

    • Follow-up actions, and scenarios tailor-made to the organisation’s needs, will facilitate improvements, but will never ensure complete coverage of potential risks.

    Measures

    • Exercises with realistic ‘what if’ scenarios regarding biosafety and biosecurity incidents, accidents, or emergencies, can clarify whether the follow-up actions taken are sufficient.

    In order to respond more adequately to incidents, accidents or emergencies resulting from (unforeseen) vulnerabilities, it is important that experiences from the past are not only reported and evaluated, but that specific follow-up actions are taken. Informing staff who have not been directly involved in incidents, accidents or emergencies helps to further increase awareness of aspects of biosecurity in your organisation.

    Risks

    • Your organisation can become vulnerable when incidents, accidents or emergencies are not evaluated, follow-up actions are not mentioned, or if it is unclear how they must be implemented and by whom.

    Measures

    • The establishment of a system in which incidents, accidents or emergencies can be evaluated in addition to being reported. This clarifies the necessary follow-up actions and who should implement them.

    Reporting and evaluating incidents and emergencies can be used to achieve improvements in biosecurity and biosafety procedures. For example, by implementing specific follow-up actions (and who should implement them). Informing staff who have not been directly involved in incidents, accidents or emergencies helps to further increase awareness of biosecurity issues in your organisation.

    Risks

    • Your organisation can become vulnerable when incidents, accidents or emergencies are not reported.

    Measures

    • The establishment of a system in which incidents, accidents or emergencies can be reported, and follow-up actions can be recorded, including when they are carried out and by whom.

    This question is not applicable

  5. 5

    Respons - Vraag 5

    Biosecurity and biosafety exercises can help to gain insight in your organisation’s preparedness and response to various incidents, accidents or emergencies. The frequency of exercises, their level of detail in scenarios, and their execution provide insight into potential vulnerabilities in your organisation.

    What is the frequency of exercises with biosecurity scenarios in your organisation?

    What is the frequency of exercises with biosecurity scenarios in your organisation?

    Your organisation frequently runs biosecurity scenarios during exercises. This provides insight into changes of emergency response procedures of  both internal and external emergency response services.

    Risks

    • Scenarios are not up-to-date or do not cover potential incidents, accidents or emergencies where biosecurity is involved.

    Measures

    • Review scenarios periodically to keep them up-to-date.

    Using biosecurity scenarios in exercises periodically raises awareness among staff. Including external emergency response services in exercises can give additional insight into operational procedures and can lead to further improvements.

    Risks

    • Developed scenarios that work well within your organisation, but lack proper coordination with external emergency response services.

    Measures

    • Incorporate procedures in the scenarios for upscaling towards situations where external emergency response services are needed.

    Structurally planned biosecurity exercises, using various scenarios, raises awareness among staff and provides insight into operational procedures and agreements. Including external emergency response services in exercises can also lead to improvement in the response.

    Risks

    • Developed scenarios that work well within your organisation, but lack proper coordination with external emergency response services.

    Measures

    • Incorporate procedures in the scenarios for upscaling to situations where external emergency response services are needed.

    Performing exercises periodically, using various biosecurity scenarios (in addition to biosafety), keeps your staff alert and provides insight into operational procedures and agreements regarding aspects of biosecurity. Including external emergency response services in exercises can also lead to improvement in the response.

    Risks

    • Lack of exercises in (and existing scenarios for) biosecurity can make your organisation vulnerable.

    Measures

    • The establishment of a training programme in which both biosafety and biosecurity scenarios are included and regularly practiced in exercises.

    This question is not applicable