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Management

  1. 1

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    Management plays an important role in the institutionalisation of biosecurity aspects within your organisation. Support from management is essential to the implementation and enforcement of a durable security policy.

    How is management involved in biosecurity?

    How is management involved in biosecurity?

    Due to the engagement of management, the importance of a biosecurity policy is acknowledged within the organisation and policy compliance is safeguarded.

    Risks

    • Compliance with and enforcement of a biosecurity policy is a process that needs to be constantly brought to the attention.

    Measures

    • Not applicable

    Due to the engagement of management, the importance of biosecurity policy is acknowledged within the organisation. It is crucial to document agreements and objectives concerning biosecurity and to disseminate these agreements and objectives so they will be observed.

    Risks

    • If management is insufficiently informed about biosecurity aspects, or does not understand its importance, it will be more difficult to bring or keep these aspects to the attention of staff.
    • If the importance of biosecurity aspects is not communicated clearly to staff within the organisation, there is a risk that such aspects will not be taken sufficiently into account.

    Measures

    • Management can ensure the implementation of and compliance with -biosecurity measures by documenting these measures. For example, as part of a biosecurity policy for the organisation.
    • Management can help to institutionalise biosecurity permanently in the organisation by making staff aware of biosecurity and emphasising the importance of compliance.

    It is important to document agreements and objectives concerning biosecurity and to communicate and disseminate these agreements and objectives so they will be observed. Without the full support and engagement of management, it is difficult to establish a biosecurity policy within the organisation.

    Risks

    • If management is insufficiently informed about biosecurity aspects, or does not understand its importance, it will be more difficult to bring or keep these aspects to the attention of staff.
    • If the importance of biosecurity aspects is not communicated clearly to staff within the organisation, there is a risk that such aspects will not be taken sufficiently into account.

    Measures

    • Management can ensure the implementation of and compliance with -biosecurity measures by documenting these measures. For example, as part of a biosecurity policy for the organisation.
    • Management can help to institutionalise biosecurity permanently in the organisation by making staff aware of biosecurity and emphasising the importance of compliance.

    Management should be aware of the importance of biosecurity. By documenting, communicating and disseminating agreements and objectives on biosecurity, the importance of biosecurity policy within the organisation will be recognised and the policy will be observed. Tools such as this biosecurity vulnerability scan and the biosecurity toolkit indicate where potential improvements can be made within the organisation. This information can be used to persuade management of the usefulness and necessity of biosecurity, so that a biosecurity policy can be formulated. It is important to document agreements and objectives concerning biosecurity and to communicate and disseminate these agreements and objectives so they will be observed.

    Risks

    • If management is insufficiently informed about biosecurity aspects, or does not understand its importance, it will be more difficult to bring or keep these aspects to the attention of staff.
    • If the importance of biosecurity aspects is not communicated clearly to staff within the organisation, there is a risk that such aspects will not be taken sufficiently into account.

    Measures

    • Management can ensure the implementation of and compliance with -biosecurity measures by documenting these measures. For example, as part of a biosecurity policy for the organisation.
    • Management can help to institutionalise biosecurity permanently in the organisation by making staff aware of biosecurity and emphasising the importance of compliance.

    This question is not applicable

  2. 2

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    Establishing a biosecurity management programme is not required by law in the Netherlands, but it can be a valuable means to implement biosecurity measures in your organisation and to enhance its safety culture. It is important to document and communicate such measures in a way that everyone within the organisation knows which security aspects must be observed.

    How is biosecurity documented within your organisation?

    How is biosecurity documented within your organisation?

    It is important to document relevant biosecurity control measures and make them accessible to the employees involved so they know what is expected of them in this regard. Biosecurity can be documented as a separate topic, but it is also possible to include biosecurity control measures in an existing biosafety policy.

    Risks

    • Not applicable.

    Measures

    • Not applicable.

    It is important to document relevant biosecurity control measures and make them accessible to the employees involved so they know what is expected of them in this regard.

    Risks

    • By documenting biosecurity policy separately from biosafety policy, there is a chance that these two systems will not work in accordance.

    Measures

    • Check whether biosecurity policy is not in conflict with biosafety policy to prevent conflicts.

    It is important to refer specifically to biosecurity control measures in relevant documentation so the employees involved know what is expected of them in this regard. Biosecurity can be documented as a separate topic, but it is also possible to include biosecurity control measures in existing biosafety policy.

    Risks

    • If biosecurity aspects are not clearly described, this may lead to confusion among employees regarding what is expected of them.

    Measures

    • By clearly defining and documenting biosecurity control measures, everyone in the organisation can ascertain what is expected in terms of security.

    Biosecurity control measures contribute to a strong safety culture within your organisation. The absence of these measures could lead to undesirable and hazardous situations. It is therefore important to refer specifically to biosecurity control measures in relevant documentation so the employees involved know what is expected of them in this regard. Biosecurity can be documented as a separate topic, but it is also possible to include biosecurity control measures in existing biosafety policy.

    Risks

    • If biosecurity aspects are not clearly described, this may lead to confusion among employees regarding what is expected of them.
    • The absence of biosecurity control measures can lead to undesirable and hazardous situations.

    Measures

    • By clearly defining and documenting biosecurity control measures, everyone in the organisation can ascertain what is expected in terms of security.

    This question is not applicable

  3. 3

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    It is important that duties and responsibilities concerning biosecurity are clearly defined and assigned. The responsible individuals monitor security aspects (possibly including safety aspects), ensure compliance and are the designated contact persons for related questions. This way, biosecurity can be safeguarded.

    How are the duties and responsibilities regarding biosecurity assigned and safeguarded within your organisation?

    How are the duties and responsibilities regarding biosecurity assigned and safeguarded within your organisation?

    Management can safeguard biosecurity aspects by defining biosecurity duties and assigning corresponding responsibilities to individuals who are more specifically involved with biosecurity-related matters in their daily activities.

    Risks

    • Not applicable.

    Measures

    • Not applicable.

    As described in CWA15793, management should assign biosecurity responsibilities to one or more individuals who in their daily activities are already involved with biosecurity-related matters one way or another. By defining these responsibilities and assigning them to specific individuals, in will be clear who the designated contact persons for the various biosecurity aspects are within the organisation.

    Risks

    • If biosecurity duties and responsibilities are not clearly defined and assigned, it is unclear who the contact persons are within the organisation for the various biosecurity aspects.

    Measures

    • By defining biosecurity responsibilities and assigning them to specific individuals, the designated contact persons for the various biosecurity aspects become clear to everyone in the organisation.
    • Biosecurity can be documented as a separate topic, but it is also possible to include biosecurity measures in existing biosafety policy.

    As described in CWA15793, management should assign biosecurity responsibilities to one or more individuals who in their daily activities are already involved with biosecurity-related matters. By defining these responsibilities and assigning them to specific individuals, it will be clear who the designated contact persons for the various biosecurity aspects are within the organisation. Biosecurity can be organised as a separate topic, but it is also possible to include biosecurity control measures in existing biosafety policy.

    Risks

    • If biosecurity duties and responsibilities are not clearly defined and assigned, it is unclear who the contact persons are within the organisation for the various biosecurity aspects.
    • If biosecurity duties are not clearly assigned to one or more individuals, it is possible that no one will feel responsible for complying with control measures to safeguard biosecurity.

    Measures

    • By defining biosecurity responsibilities and assigning them to specific individuals, the designated contact persons for the various biosecurity aspects become clear to everyone in the organisation.

    Without assigning duties and responsibilities, it is difficult to safeguard biosecurity and impossible to acquire insight into who is responsible for its specific components. As described in CWA15793, biosecurity responsibilities can be assigned to one or more individuals who in their daily activities are already involved with biosecurity-related matters. By defining these responsibilities and assigning them to specific individuals, it will be clear who the designated contact persons for the various biosecurity aspects are within the organisation. Biosecurity can be organised as a separate topic, but it is also possible to include biosecurity control measures in existing biosafety policy.

    Risks

    • f biosecurity duties and responsibilities are not clearly defined and assigned, it is unclear who the contact persons are within the organisation for the various biosecurity aspects.
    • If biosecurity duties are not clearly assigned to one or more individuals, it is possible that no one will feel responsible for complying with control measures to safeguard biosecurity.
    • If biosecurity duties and responsibilities are not documented and assigned, noncompliance with biosecurity control measures becomes likely.

    Measures

    • By defining biosecurity responsibilities and assigning them to specific individuals, the designated contact persons for the various biosecurity aspects become clear to everyone in the organisation.

    This question is not applicable

  4. 4

    management_vraag_4_CMS

    Formulating a biosecurity policy or programme is not required by law in the Netherlands, but it can be a valuable means to implement biosecurity control measures in your organisation. Through inspections and audits, compliance and continuity are safeguarded.

    How are biosecurity measures within your organisation monitored?

    How are biosecurity measures within your organisation monitored?

    Through periodic audits and ad hoc inspections, biosecurity measures can be kept up to date and compliance and continuity can be safeguarded.

    Risks

    • Not applicable.

    Measures

    • Not applicable.

    Through inspections and audits following incidents or near incidents, biosecurity control measures can be kept up to date. It is advisable to conduct interim inspections, e.g. on a periodic and/or ad hoc basis. In this way compliance with and continuity of biosecurity, policy can be safeguarded.

    Risks

    • It is important to conduct periodic assessments about whether biosecurity policy is being observed and control measures are adequately safeguarded, and not only do this after an incident or near incident.

    Measures

    • Inspections ensure that members of staff remain alert about compliance with security measures.
    • Periodic and ad hoc (e.g. following an incident or near incident) evaluations of security policy help to keep the security measures up-to-date.

    If biosecurity is not seen as a separate component, aspects that are specifically security-related can be overlooked. For instance, labelling high-risk materials is essential from a biosafety viewpoint, however, from a biosecurity perspective it is not desirable. Through audits and ad hoc inspections, biosecurity control measures can be kept up to date and compliance and continuity can be safeguarded.

    Risks

    • It is important to conduct periodic assessments on compliance to biosecurity policy and that control measures are adequately safeguarded, not only after an incident or near incident.
    • If no inspection or evaluation of biosecurity policy is performed within the organisation, and no corresponding control measures are being taken, security aspects can become obsolete and less efficient.

    Measures

    • Inspections ensure that members of staff remain alert about compliance with security measures.
    • Periodic and ad hoc (e.g. following an incident or near incident) evaluations of security policy help to keep the security measures up-to-date.

    If biosecurity is not viewed as a separate component, aspects that are specifically security-related can be overlooked. C For instance, labelling high-risk materials is essential from a biosafety viewpoint, however, from a biosecurity perspective it is not desirable. Formulating a biosecurity policy with corresponding measures helps to institutionalise security aspects within the organisation. Through audits and ad hoc inspections, biosecurity control measures can be kept up to date and compliance and continuity can be safeguarded.

    Risks

    • It is important to conduct periodic assessments on compliance to biosecurity policy and that control measures are adequately safeguarded, not only after an incident or near incident.
    • If no inspection or evaluation of biosecurity policy is performed within the organisation, and no corresponding control measures are being taken, security aspects can become obsolete and less efficient.

    Measures

    • Inspections ensure that members of staff remain alert about compliance with security measures.
    • Periodic and ad hoc (e.g. following an incident or near incident) evaluations of security policy help to keep the security measures up-to-date.

    This question is not applicable