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Biosecurity awareness

  1. 1

    Bewustwording_Vraag_1_CMS_0

    Employees are essential in maintaining vigilance, signalling and compliance to the rules. A number of specific groups that are involved in these matters are biological safety officers, laboratory staff, security, IT, management and internal emergency response services.

    How are employees in your organisation made aware of biosecurity?

    How are employees in your organisation made aware of biosecurity?

    By focusing on biosecurity during the induction process for new employees, and periodically returning to this topic afterwards, biosecurity remains in focus for all employees.

    Risks

    • Voluntary participation in training and drills can lead to fragmented attention for biosecurity.

    Measures

    • Establish a mandatory minimum of training sessions and drills per year.

    In addition to including biosecurity aspects in the induction programme for new employees, keeping biosecurity in focus can be aided by periodically returning to this topic. Biosecurity can be actively promoted with lectures and mandatory training and drills. Finally, work discussions and other meetings can be used in part to encourage employees to make an active contribution to biosecurity.

    Risks

    • Voluntarily participation in training and drills can result in some employees remaining uninformed or inadequately informed about the topic.
    • Undesirable or hazardous situations may occur because employees are insufficiently familiar with certain biosecurity control measures or procedures.

    Measures

    • Establish biosecurity training and drills, or include aspects of biosecurity in existing mandatory training and drills.

    By periodically informing employees on biosecurity aspects (or relevant changes), and risks that can be incurred as part of their work, biosecurity aspects remain in focus. In addition, biosecurity aspects can become a permanent part of the induction programme for new employees. This can encourage employees to contribute actively to biosecurity from the beginning of their employment.

    Risks

    • Undesirable or hazardous situations may occur, because employees have not been made aware of biosecurity aspects during their induction programme.
    • Voluntary participation in training and drills can result in a group of employees who are uninformed, or inadequately informed, about biosecurity aspects.

    Measures

    • Make biosecurity part of the induction programme. This brings the topic immediately to the attention of new employees. For example, biosecurity can be included in the induction checklists that must be signed by instructors, trainers and managers.
    • Keep induction checklists up-to-date with the newest guidelines and standards. Induction checklists should be signed by instructors, trainers and managers.
    • Establish a mandatory minimum of training sessions and drills per year.

    If the organisation does not pay attention to biosecurity, employees may neither be sufficiently informed about the relevant biosecurity aspects of biological agents, the corresponding technologies that are deployed, nor the expertise that is acquired. This situation can be avoided by making biosecurity a permanent component of the induction programme for new employees and by periodically focusing on the importance of biosecurity. For example, by means of lectures, mandatory training and drills during which employees are encouraged to contribute actively to biosecurity.

    Risks

    • Undesirable or hazardous situations may occur, because employees have not been made aware of biosecurity aspects during their induction programme.
    • Voluntary participation in training and drills can result in a group of employees who are uninformed, or inadequately informed, about biosecurity aspects.

    Measures

    • By making biosecurity part of the induction programme, the topic is brought immediately to the attention of new employees. For example, biosecurity can be included in the induction checklists that must be signed by instructors, trainers and managers.
    • Keep induction checklists up-to-date with the newest guidelines and standards. Induction checklists should be signed by instructors, trainers and managers.
    • Establish a mandatory minimum of training sessions and drills per year.

    This question is not applicable

  2. 2

    Bewustwording_Vraag_2_CMS_0

    For an optimal biosecurity policy within an organisation, all biosecurity pillars of good practice should be addresses appropriately. This way, potential risks can be mitigated as much as possible. The biosecurity pillars of good practice are Information Security, Accountability for Materials, Physical Security, Transport Security, Biosecurity Awareness, Management and Organisation, Personnel reliability and Emergency Response. These biosecurity pillars of good practice are part of this vulnerability scan.

    To what extent are employees familiar with the various aspects of biosecurity?

    To what extent are employees familiar with the various aspects of biosecurity?

    The eight biosecurity pillars of good practice should be addressed not only during the induction programme but also in training to ensure coverage of the entire biosecurity spectrum.

    Risks

    • Addressing biosecurity during the induction programme only may lead to diminishing expertise within your organisation.

    Measures

    • Prepare a trainings curriculum that addresses all biosecurity pillars of good practice.

    To cover the entire spectrum of biosecurity, all aspects of biosecurity should be addressed not only during the induction programme, but also during training. Each biosecurity pillar of good practice provides insight into different vulnerabilities. Therefore, all eight biosecurity pillars of good practice are necessary to ensure a robust biosecurity policy.

    Risks

    • If one or more biosecurity pillars of good practice are not addressed, your security policy will not cover all risks regarding biosecurity
    • Addressing biosecurity during the induction programme only may lead to diminishing expertise within your organisation.

    Measures

    • Prepare a trainings curriculum that addresses all biosecurity pillars of good practice.

    All aspects of biosecurity should be addressed not only during the induction programme but also during training. It is crucial that employees become familiar with all biosecurity pillars of good practice. Each biosecurity pillar of good practice provides insight into different vulnerabilities, and all eight are necessary to ensure a robust biosecurity policy.

    Risks

    • If not all biosecurity aspects are addressed during introduction and training, employees may not be aware of the entire spectrum of vulnerabilities.

    Measures

    • Prepare an introduction programme and a trainings curriculum that addresses all biosecurity pillars of good practice.

    This question is not applicable

  3. 3

    Bewustwording_Vraag_3_CMS

    Biosecurity has various key areas, and the responsibilities for these areas can be assigned to various individuals. Depending on a specific question regarding biosecurity, employees should be able to contact relevant experts. For example, an in-house IT expert could be consulted for questions regarding information security, or abnormal behaviour or situations may be reported to a confidential counsellor.

    Do employees know who to contact regarding questions about biosecurity?

    Do employees know who to contact regarding questions about biosecurity?

    Employees can have questions about specific aspects of biosecurity, depending on their job descriptions. For example, some employees may have questions about possible dual-use aspects of their research, while others may have questions about working safely at home. It is crucial that employees know who to contact for more information about working securely.

    Risks

    • If employees do not know who to contact regarding biosecurity questions, vulnerabilities may not addressed effectively.

    Measures

    • Adequate communication of the assigned responsibilities makes clear to employees who to contact with questions regarding biosecurity.

    It is crucial that employees know who to contact for more information regarding more securely. Questions regarding biosecurity depend largely on the corresponding job descriptions. For example, some employees may have questions about possible dual-use aspects of their research, while others may have questions about working securely at home. It is crucial that the responsibilities for the various biosecurity aspects are clearly assigned, mutually coordinated, and clearly communicated to the employees.

    Risks

    • If employees do not know who to contact regarding biosecurity questions, vulnerabilities may not addressed effectively.
    • Addressing biosecurity questions on an ad hoc basis only, may lead to contradictions.

    Measures

    • Adequate communication of the assigned responsibilities makes clear to employees who to contact with questions regarding biosecurity.
    • Establish a biosecurity committee according CWA 15793.

    It is crucial that the responsibilities for the various biosecurity aspects are clearly assigned, mutually coordinated, and clearly communicated to the employees. Employees must know who to contact for more information about working more securely. Questions regarding biosecurity depend largely on the corresponding job descriptions. For example, some employees may have questions about possible dual-use aspects of their research, while others may have questions about working securely at home.

    Risks

    • If employees do not know who to contact regarding biosecurity questions, vulnerabilities may not addressed effectively.
    • If responsibilities for biosecurity are not clearly assigned, effective biosecurity policy cannot be established.

    Measures

    • Assign biosecurity responsibilities and communicate them to the employees.

    This question is not applicable